Erasmus Sport gathers personal data. This privacy statement is intended to inform you about the purposes for which personal data are processed, how you can exercise your privacy rights and other information that could be important for you. Erasmus Sport treats personal data with care and acts within the limits of the law, including the General Data Protection Regulation (GDPR).
Controller and responsibility
Erasmus Sport is the controller, within the meaning of the GDPR. Erasmus Sport believes that it is of essential importance that the personal data of its employees, clients and athletes are treated and secured with the greatest possible care. We also want to be open about how we process your data. We therefore explain this below. First and foremost, we comply with the requirements of the GDPR in all cases.
Whose personal data does Erasmus Sport gather?
Erasmus Sport gathers personal data from everyone who buys one of our sports passes that is valid for more than a day, from Erasmus Sport employees, from participants in our events, from volunteers, from contractors who provide services for us and from people with a hospitality agreement.
Which personal data does Erasmus Sport gather, and why?
From athletes
On the purchase of a sports pass from our service desk, we record the following data.
We need the combination of the first name, surname and the date of birth to create a unique user. We also use informal forms of address at Erasmus Sport: we prefer to call people by their first names. We record the e-mail address so that we still have a way to contact our sports pass holders. That may be used, for example, if you lose your sports pass and we find it, if you have booked a lesson or course in which there has been a change, or for marketing purposes. Finally, the photograph is for access control. Our sports passes are strictly personal and cannot be transferred to other people. With the photograph, the service desk staff can check whether the pass is actually being used by the lawful owner of the pass. We take this photograph ourselves, with a camera linked to our cash desk system that records the face
of the sports pass-holder.
From employees, trainees, volunteers, our service providers, people with hospitality agreements from the EUR and board members of student sports associations
We gather more personal data for these groups than for our athletes. Precisely which data we gather varies from one category to another, but the most common are:
Self-employed persons are also asked to provide a VAT number and Commercial Register number.
We gather all these data for different personnel matters. These could include the execution of the employment contract or other contract.
Performance of a contract
Erasmus Sport offers various activities that can only be provided by making use of personal data. The most important activity is taking part in sports and the accompanying access control. Your data is necessary for the performance of our contract during the term of your sports pass, we do need to be able to verify your identity for our access control, using the personal data mentioned above (first name, surname, date of birth and photograph). Erasmus Sport gathers personal data from you in person, but where necessary, we also receive personal data via third parties, in as far as this complies with the law.
Sharing data with third parties
On the instructions of Erasmus Sport, third parties may provide certain parts of the services for the execution of an agreement. Erasmus Sport makes agreements with these processors to ensure that personal data is treated with care and in confidence. These agreements are contractually recorded in ‘processors agreements’. Your personal data are not leased or sold to third parties. Erasmus Sport may share your personal data with third parties if you give permission for this yourself or if this is necessary to execute the agreement. Erasmus Sport provides personal data to enforcement authorities or fraud control organisations when this is necessary to comply with statutory obligations.
The categories of third parties with which Erasmus Sport shares data for athletes:
In addition to the above third parties, we also share data of employees, trainees, volunteers, our service providers, people with hospitality agreements from the EUR and board members of student sports associations with:
Passing on your data outside the EU
In some cases, Erasmus Sport provides personal data to countries outside the EU. This may take place in cases including participation in international tournaments by our (elite) athletes.
For how long is data kept?
Erasmus Sport keeps your personal data in accordance with the GDPR. The data are not kept for longer than is strictly necessary to realise the objectives for which the data were gathered.
How can I view, change or erase my data?
For viewing, changing or erasure of all personal data, we can be contacted via info@erasmussport.nl. This e-mail address can also be used for other questions relating to the processing of personal data. Clearly state that you have a request on the basis of the GDPR. Take account of the fact that you may need to provide a copy of an identity document in order to verify your identity. You can make a safe copy of your identity document very simply with the government’s ‘Kopie ID’ app, which you can
download in the app store.
If our response to your question or complaint is unsatisfactory, you can submit a complaint to the Dutch Data Protection Authority.
Technical security
For optimal protection of your personal data against unauthorised access or unauthorised use, we use the appropriate security technology of Gantner. Abuse or attempts at abuse are reported. Erasmus Sport also takes organisational measures to protect personal data against unauthorised access.
Third-party privacy policies
The Erasmus Sport website contains links to other websites that do not belong to Erasmus Sport. We cannot accept any responsibility for the way in which these parties handle personal data. You are therefore advised to always check the privacy policies of these parties or to contact them for a more detailed explanation of their policies regarding the use of personal data.
Questions
If you have any specific questions or comments concerning our privacy statement in response to this information, then please feel free to contact us. You can send an e-mail for that purpose to info@erasmussport.nl.
KvK: 41125908
BTW nummer: NL 0053.60.596.B.01
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